Job Posting: Project Archivist for the Papers of Congressman Mike Rogers, Oakland University (part-time)

November 24, 2015

Oakland University Libraries seeks a Project Archivist whose primary responsibility will be to process and organize the digital assets of the papers of Congressman Mike Rogers. This is a 20-hour a week appointment for 2015-2016. Mike Rogers represented Michigan’s 8th congressional district in the House of Representatives from 2001 to 2013. He served as Chair of the Permanent Select Committee on Intelligence.

The Project Archivist will appraise, arrange and describe digital records in the papers of Congressman Mike Rogers. He or she will collaborate with the Coordinator of Archives and Special Collections, the Digital Assets Librarian, and other individuals and groups in the Libraries and University, in planning, evaluating and implementing digital preservation activities; in providing access to the collection; and in developing outreach, public relations and special events to promote the collection. The Project Archivist’s work requires application of archival best practices and national standards, as well as specific practices for political papers.

Required qualifications

  • ALA-accredited Master’s Degree in Library and Information Science with an emphasis in archives or a Master’s Degree in History/Public History with archival experience;
  • Experience processing archival collections and preparing finding aids;
  • Basic understanding of digital records processing;
  • Demonstrated knowledge of metadata standards as they pertain to archival materials;
  • Evidence of effective project planning, management, and completion; demonstrated ability to meet deadlines;
  • Ability to lift and carry a 40-pound box and climb a ladder to retrieve materials.

Preferred qualifications:

  • Experience working with political collections or other large multi-format collections;
  • Experience working with born digital collections and processing tools;
  • Understanding of issues related to public access to Congressional collections.

For more information and to apply:

Position Announcement (updated): University Archivist at Wayne State University

November 24, 2015

The University Archivist position at Wayne State University has been updated and reposted: Erik Nordberg (, search committee chair, is happy to discuss the opening with prospective candidates.

MSHRAB-NHPRC Funding to Help Preserve and Make Records Accessible

October 21, 2015

The Michigan State Historical Records Advisory Board is partnering with the National Historical Publications and Records Commission to offer re-grants to smaller Michigan historical organizations and institutions that preserve archival records. The “Save Michigan History” grant program will offer awards up to $2,500 to preserve and make records accessible to the public.

Details and application materials are available at Applications are due November 25, 2015.

“The diverse stories of Michigan are not saved in one museum or archives, but in hundreds of organizations and institutions across the state,” said Mark Harvey, state archivist of Michigan. “There is an expectation that historical records be available, but few people understand the challenges in finding funding to preserve and make these records accessible.”

The Michigan State Historical Records Advisory Board, appointed by the governor, serves as a central advisory body for historical records planning and for National Historical Publications and Records Commission-funded projects in the state.

The board acts as a coordinating body working in conjunction with the Archives of Michigan to facilitate cooperation and communication among historical records repositories and information agencies within the state. It also serves as a state-level review body for grant proposals that meet National Historical Publications and Records Commission grant program guidelines.

The Michigan Historical Center is part of the Michigan Department of Natural Resources. Its museum and archival programs help people discover, enjoy and find inspiration in their heritage. It includes the Michigan Historical Museum, 10 regional museums, Thunder Bay National Marine Sanctuary and Underwater Preserve, and the Archives of Michigan. Learn more at

The Michigan Department of Natural Resources is committed to the conservation, protection, management, use and enjoyment of the state’s natural and cultural resources for current and future generations. For more information, go to

Workshop Announcement: Society of Indiana Archivists Fall Workshop, October 23, 2015

October 13, 2015

This year’s MAA Fall Workshop has come and gone, but there are still other educational events happening this fall in our neighboring midwestern states. The Society of Indiana Archivists hosts its fall workshop, “Nuts and Bolts: e-Records & Digital Preservation,” on October 23. Registration closes this week, Friday, October 16. As of this time of posting, there were still a few spaces available.

From the Society of Indiana Archivists’ website:

Building on the Library of Congress’s Digital Preservation Outreach Education (DPOE), this workshop will teach you how to successfully prepare for a digital collection project at your shop. In particular, it will explore the need and process for inventorying digital holdings you have or will have, the requirements for systems to help manage those digital records, the process of choosing suitable systems, and some implementation considerations.

Read more about the event and how to register on the SIA website.

Job Posting: University Archivist at Wayne State — New Review Date

October 12, 2015

Applications continue to be accepted for the position of University Archivist at Wayne State University. The position will remain open until filled, although the review of candidates will begin on October 21. The position description and application information continue below.

Read the rest of this entry »

Call for MAA 2016 Session Proposals

October 6, 2015

The Michigan Archival Association Program Committee is currently seeking program proposals for the 2016 conference. The 2016 conference will be held June 16-17, 2016, in East Lansing, Michigan.

Proposals can be for an entire session (typically two to three people) or for one person — we are happy to help match you with other speakers with similar topics.  Sessions typically last an hour to an hour and fifteen minutes depending on scheduling.

From the results of our post-conference survey in 2015, some topics of interest to our members include:

  • Administration, leadership, career development
  • Archival outreach and giving institutional tours
  • ArchivesSpace
  • Arranging and describing analog (i.e., non-digital) collections
  • Business archives
  • Collection case studies
  • Digitization projects
  • Holdings protection and preservation
  • Integrating archives into K-12 education/Common Core
  • Social media strategy and assessment
  • Working on budget: digitization, processes for productivity, etc.

These are, of course, only suggestions – if you have a particular project or an idea not on the list, we would still love to hear from you! Additionally, please consider using the MAA 2016 Session Proposal Collaboration spreadsheet to find others interested in your topic.

Please send us your name, topic idea, and a brief description of the topic or session to or Please submit your proposals by November 1, 2015.

Thank you and please feel free to spread the word…and volunteer others!  We are happy to contact people to fill in our program, so if you know someone working on an interesting project, please let us know. You do not have to be an MAA member to present.

Let us know if you have any questions or concerns, and we look forward to hearing from you!


Nicole Smeltekop
Alexandra Orchard
MAA 2016 Program Committee

Position Announcement: University Archivist, Wayne State University

September 28, 2015

The Walter P. Reuther Library, Archives of Labor and Urban Affairs at Wayne State University in Detroit seeks an innovative, service-oriented University Archivist. The University Archives document the evolution of the institution from its origins as Detroit Medical College in 1868 and includes collections that follow its programs of study, physical expansion, and individuals involved with its development. The successful candidate will report to the Library Director as primary administrator for the University Archives. The position requires vision and leadership in capturing and disseminating University history in the digital age both through traditional and innovative collecting strategies; viable records management systems; and increased accessibility to collection information and content using electronic research tools. The candidate will work directly with individual departments to acquire official University publications as well as materials from non-official sources.

Essential Job Functions:
Manages collections relating to the history of Wayne State University, including institutional records and personal papers relating to faculty, staff, and alumni;

Provides access to University history through the organization and preservation of its records and the creation of finding aids, inventories, databases, or other reference tools;

Supervises students, volunteers, and interns assigned to work with University collections, including selection and supervision of graduate students in a funded internship program;

Serves as primary contact for research inquiries pertaining to University history;

Creates and manages digital content for University archival records for the Reuther Library’s web environment;

Develops and implements programs, curriculum support tools, events, and exhibits to increase awareness of University history and use of University collections;

Actively participates in donor interactions to further the mission and goals of the Reuther Library, the University Library System, and Wayne State University;

Improves and expands records management systems for Wayne State University in collaboration with the Library Director;

Assists the Library Director in managing the Reuther Library’s records.

Participates in general reference services; Participates actively in the shared decision-making for library planning, resource management, program and policy development;

Represents the library through active participation in professional archival organizations and University committees; and Performs other duties as assigned by Library Director.

Master’s degree from an accredited institution in library/information science, archival science, history, or a related field with graduate archival study;

Minimum of 3 years professional experience in an archive or special collections repository;

Experience in the arrangement and description of archival collections and the creation of finding aids;

Demonstrated experience working with archival collections, research, and outreach in a digital environment;

Experience using archival collection management software;

Demonstrated ability to work with a wide range of users, donors, and constituencies;

Excellent interpersonal, organizational, written and oral communication skills;

Ability to manage multiple priorities and tasks and work effectively, both independently and collaboratively, in a collegial environment;

Demonstrated initiative, self-direction and a commitment to innovation, creativity, and excellence;

Demonstrated commitment to expanding skills and professional growth;

Ability to meet expectations for promotion and ESS as part of the Reuther Library academic staff; and ability to lift 40 lbs.

Preferred Qualifications:
Strong records management experience, including the management of digital records and records management services for an academic or research organization;

Familiarity with current trends in administering college and university archives;

Membership in the Academy of Certified Archivists; Working knowledge of web-based content management systems; and Ability to set digitization priorities and programs.

Submit application via WSU Online Hiring System.

Applications will be accepted until a suitable candidate is found, however those submitted before October 12, 2015, will receive priority.


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