SAA 2022 Call for Nominations

July 5, 2021

2022 SAA Election: Call for Nominations

SAA’s 2021 Nominating Committee needs your help identifying potential candidates for the 2022 Society of American Archivists election ballot! The SAA Nominating Committee invites nominations of candidates for the following open positions:

Vice President/President-Elect (2022-2024)
Council Member (2022-2025) 3 open positions
Nominating Committee (2023) 3 open positions

SAA’s elected leaders make critical contributions to the Society’s success. All positions require energy, talent, and the willingness and availability to perform whatever work is required, and each position carries particular responsibilities. Read more about each position here.

Are YOU interested in taking on a leadership role with SAA? Do you know of an individual who would be a great candidate for SAA leadership? Nominate yourself or a colleague now! All submissions are anonymous and confidential, and will be forwarded to the Nominating Committee. Submit a nomination by August 15, 2021.

Prospective candidates must be current SAA members as of November 15, 2021. The 2022 SAA election slate of candidates will be announced no later than January 2022.

Questions? Contact Angel Diaz, Nominating Committee Chair, mangeldiaz [at] ucsb [dot] edu.

Proposed MAA Code of Conduct

June 3, 2021

Michigan Archival Association announces call for public comment on a new code of conduct. Public comment is open immediately and ends at midnight, June 20, 2021.

Please see the proposed Code of Conduct here:

Comments may be directed to Heidi Butler, Code of Conduct Committee Chair:

Proposed By-law Revision

June 3, 2021

Michigan Archival Association announces call for public comment for changes to the Michigan Archival Association bylaws. Public comment is open immediately and ends at midnight, June 20, 2021.

The revised document is located here:

Text and punctuation that is highlighted and struck through is what will be removed. Proposed changes are in red text and punctuation. Changes to bylaws will be voted on at the business meeting at the 2021 Michigan Archival Association Annual Conference.

Please send comments to:

Thank you,
Robin Derminer, Chair Bylaw Committee

Michigan Teaching with Primary Sources Community Conversation in June

March 31, 2021

Posted on behalf of the Michigan TPS Planning Committee


Archivists and special collections librarians from public universities in Michigan have been gathering occasionally via zoom over the past year to discuss our interests and experiences in teaching with primary sources. These gatherings, hosted by the Bentley Historical Library, and planned by a group of archivists and special collections librarians from the University of Michigan and Wayne State University, are modeled on the Rockefeller Center’s Archivist Educators Roundtable, which meets periodically to network and informally discuss common issues. This link will take you to the AER’s newsletter, which also offers a bit more information about the roundtable.

As we wrap up the academic year, we want to invite you to a conversation about lessons learned from teaching primary sources during a year of pandemic. Thursday June 3 1-2:30

Please use the link below to register. 

Link to register in advance for the meeting:

After registering, you will receive a confirmation email containing information about joining the meeting.

Present at the meeting:

We’re looking for short, informal presentations that touch on what you’ve learned while teaching this past year–whether that be tools that worked well, practices you want to continue or other takeaways you want to share. Please send a short proposal (two to three sentences)  for a 5-7 minute “lightning talk” to by Monday April 26. Because our past few meetings have featured larger universities, we are especially interested in hearing from those at smaller institutions – college/university or otherwise – this time. As always, we welcome ideas from people who are new to instruction or online tools, as well as those who have done similar work for a long time.

We’re also looking to build collaboration across institutions in the future. What topics or collections have you used with classes that have been particularly effective? What collections are available digitally and are on your list to try with a course? You can add them to this spreadsheet.

Thank you! Please email if you have questions. Feel free to share this with your colleagues around the state who may be interested!

Want to be a judge for MAA for Michigan History Day?

March 5, 2021


We’re looking for a few of our members to serve as judges for Michigan History Day! In this role, you, along with our Vice President Lindsay Hiltunen, will review students’s projects over three age groups and determine which projects will receive MAA’s award for Best Use of Primary Sources. Projects will be received by April 9th and must be voted on by April 16th.

If you would like to participate or have further questions, please contact either Christiane Evaskis-Garrett (cevaskis at gmail dot com) or Lindsay Hiltunen (lehalkol at mtu dot edu).

Thank you for your willingness to help!

MAA Open Entry Spring 2021

February 11, 2021

Hello, everyone!

The editors of Open Entry are now seeking submissions for our Spring 2021 issue.  The deadline is Friday, February 28.

We are looking for the following:
Michigan Repository news and announcements.Archivists in the News: the arrivals, departures, and achievements of Michigan archivists.Internship articles by Michigan students or interns in Michigan.Articles related to archival work that you would like to write.
Submissions can be text within your email message or as attachments.
Typical article length ranges from 200 to 1,200 words.  If you have questions about what to write, or how to write it, we are happy to work with you. 

Please email your articles and photos to
Thanks and best regards,
Open Entry Editors, Michigan Archival AssociationCynthia Read MillerTroy Eller EnglishLindsay Hiltunen

Open Entry seeking submissions for Fall issue

September 3, 2020

The editors of Open Entry are now seeking submissions for our Fall issue.  The deadline is Wednesday, September 30.

We are looking for the following:

Michigan Repository news and announcements, especially:

How did your repository change in response to COVID19?

What stories would you like to share about how you learned to Pivot, Transform, Shift, and Change focus?

Archivists in the News: the arrivals, departures and achievements of Michigan archivists

How did you cope during these challenging times?

Internship articles by Michigan students or interns in Michigan

How did you accomplish your internship during COVID19?

Articles related to archival work, that you would like to write.

Submissions can be text within your email message or as attachments.

Typical article length ranges from 200 to 1,200 words.  If you have questions about what to write, or how to write it, we are happy to work with you.

Please email your articles and photos to

Thanks and best regards,

Open Entry Editors, Michigan Archival Association

Cynthia Read Miller

Troy Eller English

Lindsay Hiltunen

MAA Announces the DEI Support Fund

June 24, 2020

As part of our response to the Black Lives Matter movement, the MAA board unanimously approved the creation of a DEI Fund. Our intention with this fund is to fulfill our mission to “foster a collaborative and inclusive professional network” by supporting DEI initiatives, projects, and programs in Michigan archives, libraries, and museums. 

This fund is a part of our efforts to address these systemic issues. 


We’ve agreed to quarterly donations of $500, amounting to $2000 per year. We are aware this is a high number for such a small organization, but we wanted to make a bold statement in these times. Additionally, with no conference expenses this year and with virtual board meetings (meaning no venue fees and lunch expenses), we felt we could handle this financial commitment. We will also set up donation pages so that the fund will be funded by a combination of MAA budget and membership donations. The board is committed to financial responsibility and sustainability of this fund.

To sustain the fund, we will:

  • Add a separate donation page to our website;
  • Add an option for members to donate to the fund when renewing their membership;
  • Create a fundraising subcommittee.
  • Keep rental costs for board meeting venues to a minimum.
  • Assess the financial level of commitment on a yearly basis. 

Use of the Fund

This is a very exciting initiative for us, and we want members to be leaders in framing it with the board. Some ideas we have thus far include:

  • Encouraging members to apply for the new Marilyn McNitt Diversity Scholarship for the MAA Conference.
  • Supporting MAA members from marginalized groups to help them attend conferences and workshops.
  • Holding events such as workshops and symposiums focused on DEI in Michigan archives.
  • Supporting processing/digitization/conservation of DEI collections at Michigan institutions.
  • Helping to fund the purchase of DEI collections for Michigan institutions.
  • Soliciting suggestions for local and national organizations dedicated to DEI in the archives, library, and museum profession that MAA can support.

We intend for this fund to be flexible and be adaptable through changing times. We will add a separate page on our website regarding information on the fund as well as an application process for members to provide ideas.

Subcommittees for the Fund

We realize that administering this program will be a labor-intensive process. To that end, we plan to create a subcommittee to make recommendations to the board regarding funds used, organizing initiatives, and setting up funding drives and opportunities. This will ideally make the fund sustainable as well as make it a continuing priority in the organization. We will also be implementing a subcommittee to help the Board decide which cause we should donate to each quarter, as well as implementing a nomination process. A call for subcommittee members will be going out later this year.

If you have any questions about the process, or suggestions, please feel free to contact our president at cevaskis [at] gmail [dot] com or any of our other Board members.

MAA’s Statement on BLM

June 12, 2020

Dear MAA members,

Let us apologize for not putting this out sooner. The amount of time it has taken us to say something is far too long.

We believe Black lives matter. The Michigan Archival Association stands in solidarity with the Black community. America was built on BIPOC suffering and is sustained with systemic and pervasive racism. White archivists have a responsibility to educate themselves on how best to advocate for BIPOC colleagues. To that end, we recommend the living document being assembled and added to by the Academy of Certified Archivists that provides literature on emotional labor, courses in cultural diversity, and other materials centered around the archival profession and the Black community.

We also understand that words mean nothing without action. Over the past year, we have begun the creation of a Code of Conduct for our organization and are reviewing our bylaws. With the blessing of the McNitt family, we have launched the Marilyn McNitt Memorial Diversity Scholarship. We know that diversity is not the only goal, as it means nothing without inclusion and equity. To this end, we would like to announce the creation of the DEI Support Fund. Every quarter, $500 will go to a cause recommended by you, our members. More details will be coming soon, but our first donation will be heading to We Here, an online community for and by BIPOC library and archives workers.

We are angry. And upset. And so many other things. But we cannot afford to be silent or neutral on social justice. We know that the actions above are just the first steps on a long journey. We welcome your feedback and want you to hold us accountable when we stumble.

Black lives matter.

Nicole Garrett Smeltekop, President

Christiane Evaskis-Garrett, Vice-President/President-Elect

Stefanie Caloia, Secretary

Lauren Arnsman, Treasurer

Annie Benefiel, Member-at-Large

Heidi Butler, Member-at-Large

Robin Derminer, Member-at-Large

Lindsay Hiltunen, Member-at-Large

Megan Badgley Malone, Member-at-Large

Elizabeth Nicholson, Member-at-Large

Louisa Bowen Memorial Scholarship for Graduate Students in Archival Administration – Deadline Extended!

March 30, 2020

The Midwest Archives Conference (MAC) is MAC is soliciting applications for the 2020 Louisa Bowen Memorial Scholarship for Graduate Students in Archival Administration.

The Louisa Bowen Memorial Scholarship for Graduate Students in Archival Administration is a scholarship worth $750 and a one-year membership in the Midwest Archives Conference. Applicants must be a resident or full-time student residing in one of the following states: Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin.

Applicants must also be currently enrolled or accepted into a graduate, multi-course program in archival administration and have a GPA of at least 3.0 for the most recent academic year.

The application due date is now April 20th, 2020.

For more information about applying, please see the scholarship webpage.