Open Entry seeking submissions for Fall issue

September 3, 2020

The editors of Open Entry are now seeking submissions for our Fall issue.  The deadline is Wednesday, September 30.

We are looking for the following:

Michigan Repository news and announcements, especially:

How did your repository change in response to COVID19?

What stories would you like to share about how you learned to Pivot, Transform, Shift, and Change focus?

Archivists in the News: the arrivals, departures and achievements of Michigan archivists

How did you cope during these challenging times?

Internship articles by Michigan students or interns in Michigan

How did you accomplish your internship during COVID19?

Articles related to archival work, that you would like to write.

Submissions can be text within your email message or as attachments.

Typical article length ranges from 200 to 1,200 words.  If you have questions about what to write, or how to write it, we are happy to work with you.

Please email your articles and photos to openentry.editors@gmail.com.

Thanks and best regards,

Open Entry Editors, Michigan Archival Association

Cynthia Read Miller

Troy Eller English

Lindsay Hiltunen


MAA Announces the DEI Support Fund

June 24, 2020

As part of our response to the Black Lives Matter movement, the MAA board unanimously approved the creation of a DEI Fund. Our intention with this fund is to fulfill our mission to “foster a collaborative and inclusive professional network” by supporting DEI initiatives, projects, and programs in Michigan archives, libraries, and museums. 

This fund is a part of our efforts to address these systemic issues. 

Finances

We’ve agreed to quarterly donations of $500, amounting to $2000 per year. We are aware this is a high number for such a small organization, but we wanted to make a bold statement in these times. Additionally, with no conference expenses this year and with virtual board meetings (meaning no venue fees and lunch expenses), we felt we could handle this financial commitment. We will also set up donation pages so that the fund will be funded by a combination of MAA budget and membership donations. The board is committed to financial responsibility and sustainability of this fund.

To sustain the fund, we will:

  • Add a separate donation page to our website;
  • Add an option for members to donate to the fund when renewing their membership;
  • Create a fundraising subcommittee.
  • Keep rental costs for board meeting venues to a minimum.
  • Assess the financial level of commitment on a yearly basis. 

Use of the Fund

This is a very exciting initiative for us, and we want members to be leaders in framing it with the board. Some ideas we have thus far include:

  • Encouraging members to apply for the new Marilyn McNitt Diversity Scholarship for the MAA Conference.
  • Supporting MAA members from marginalized groups to help them attend conferences and workshops.
  • Holding events such as workshops and symposiums focused on DEI in Michigan archives.
  • Supporting processing/digitization/conservation of DEI collections at Michigan institutions.
  • Helping to fund the purchase of DEI collections for Michigan institutions.
  • Soliciting suggestions for local and national organizations dedicated to DEI in the archives, library, and museum profession that MAA can support.

We intend for this fund to be flexible and be adaptable through changing times. We will add a separate page on our website regarding information on the fund as well as an application process for members to provide ideas.

Subcommittees for the Fund

We realize that administering this program will be a labor-intensive process. To that end, we plan to create a subcommittee to make recommendations to the board regarding funds used, organizing initiatives, and setting up funding drives and opportunities. This will ideally make the fund sustainable as well as make it a continuing priority in the organization. We will also be implementing a subcommittee to help the Board decide which cause we should donate to each quarter, as well as implementing a nomination process. A call for subcommittee members will be going out later this year.

If you have any questions about the process, or suggestions, please feel free to contact our president at cevaskis [at] gmail [dot] com or any of our other Board members.


MAA’s Statement on BLM

June 12, 2020

Dear MAA members,

Let us apologize for not putting this out sooner. The amount of time it has taken us to say something is far too long.

We believe Black lives matter. The Michigan Archival Association stands in solidarity with the Black community. America was built on BIPOC suffering and is sustained with systemic and pervasive racism. White archivists have a responsibility to educate themselves on how best to advocate for BIPOC colleagues. To that end, we recommend the living document being assembled and added to by the Academy of Certified Archivists that provides literature on emotional labor, courses in cultural diversity, and other materials centered around the archival profession and the Black community.

We also understand that words mean nothing without action. Over the past year, we have begun the creation of a Code of Conduct for our organization and are reviewing our bylaws. With the blessing of the McNitt family, we have launched the Marilyn McNitt Memorial Diversity Scholarship. We know that diversity is not the only goal, as it means nothing without inclusion and equity. To this end, we would like to announce the creation of the DEI Support Fund. Every quarter, $500 will go to a cause recommended by you, our members. More details will be coming soon, but our first donation will be heading to We Here, an online community for and by BIPOC library and archives workers.

We are angry. And upset. And so many other things. But we cannot afford to be silent or neutral on social justice. We know that the actions above are just the first steps on a long journey. We welcome your feedback and want you to hold us accountable when we stumble.

Black lives matter.

Nicole Garrett Smeltekop, President

Christiane Evaskis-Garrett, Vice-President/President-Elect

Stefanie Caloia, Secretary

Lauren Arnsman, Treasurer

Annie Benefiel, Member-at-Large

Heidi Butler, Member-at-Large

Robin Derminer, Member-at-Large

Lindsay Hiltunen, Member-at-Large

Megan Badgley Malone, Member-at-Large

Elizabeth Nicholson, Member-at-Large


Louisa Bowen Memorial Scholarship for Graduate Students in Archival Administration – Deadline Extended!

March 30, 2020

The Midwest Archives Conference (MAC) is MAC is soliciting applications for the 2020 Louisa Bowen Memorial Scholarship for Graduate Students in Archival Administration.

The Louisa Bowen Memorial Scholarship for Graduate Students in Archival Administration is a scholarship worth $750 and a one-year membership in the Midwest Archives Conference. Applicants must be a resident or full-time student residing in one of the following states: Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin.

Applicants must also be currently enrolled or accepted into a graduate, multi-course program in archival administration and have a GPA of at least 3.0 for the most recent academic year.

The application due date is now April 20th, 2020.

For more information about applying, please see the scholarship webpage.


Update on the 2020 MAA Annual Meeting

March 25, 2020

Greetings,

Due to the COVID-19 pandemic, the MAA Executive Board has voted to cancel the 2020 Annual Meeting and instead, hold a virtual membership meeting in June of 2020. An official date will be announced soon. If you know of any conflicts we should avoid, please email our president at nicole [at] msu [dot] edu.

Thank you and we hope you are staying healthy and safe.

Best,

Nicole Smeltekop, on behalf of the MAA Executive Board


Update on the 2020 MAA Annual Meeting

March 11, 2020

Greetings MAA Followers,

Like many of you, the MAA board is closely monitoring the coronavirus spread. With two confirmed cases in Michigan today and many larger institutions (including MSU and the Henry Ford) currently suspending domestic and international travel, we are concerned about the ability of our membership to safely and ethically gather.

In the event we do not hold a physical meeting in June, the board will discuss other options including a virtual symposium, virtual membership meeting, or a reschedule of our annual meeting to the fall. We will finalize a plan and send an update by early next week. If you have comments, please reach out to our president  at nicole [at] msu [dot] edu.

Kindly,

Nicole, on behalf of the MAA Board


Louisa Bowen Memorial Scholarship for Graduate Students in Archival Administration

March 2, 2020

The Midwest Archives Conference (MAC) is MAC is soliciting applications for the 2020 Louisa Bowen Memorial Scholarship for Graduate Students in Archival Administration.

The Louisa Bowen Memorial Scholarship for Graduate Students in Archival Administration is a scholarship worth $750 and a one-year membership in the Midwest Archives Conference. Applicants must be a resident or full-time student residing in one of the following states: Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin.

Applicants must also be currently enrolled or accepted into a graduate, multi-course program in archival administration and have a GPA of at least 3.0 for the most recent academic year.

The application due date is March 20th, 2020.

For more information about applying, please see the scholarship webpage.


Job Posting – Head of University Archives Librarian, Librarian I/II, MSU

February 13, 2020

The MSU Libraries currently has a posting for Head of University Archives Librarian, Librarian I/II, posted on PageUp (MSU’s Applicant Page).

Posting 636583: The Michigan State University (MSU) Libraries invites a forward-looking and creative professional to bring fresh perspectives to our position as of Head of University Archives. Reporting to the Dean of Libraries, the Head of University Archives will lead the Libraries’ efforts to transform and invigorate archival services including reimagining service provision and building successful relationships to ensure a robust program of outreach, education, materials acquisition, access and preservation.

Archival resources play an important role in the Libraries’ support of instruction and research at MSU. The University Archives collects the official historical records of Michigan State University, including records created by the Board of Trustees, departments, offices, programs, and committees, as well as the material of individual faculty, staff, students, student groups, and alumni. There is also a focus in collecting local history and material related to the campus environs. The formats collected include papers, audio, film, video, photographs, scrapbooks and digital files.

This position will encourage, empower, mentor and supervise seven Archivists in various stages of our faculty continuing appointment process, and one Archival Assistant. Skills in creating a respectful, professional, productive, and collaborative environment while empathetically yet firmly leading change are key.

You may view the posting and the additional details at http://careers.msu.edu posting number 636583. Closes 5pm on Wednesday, March 25th, 2020.


Job Posting: Archivist – Sloan Museum / Buick Gallery and Research Center

February 13, 2020

GENERAL DESCRIPTION

This person will be responsible for the Archives & Manuscripts and Prints & Photographs collections held by the Perry Archives, a part of Sloan Museum and Longway Planetarium. Responsibilities include the arrangement, description, cataloging, and housing the holdings of the Perry Archives, as well as providing reference services to researchers and staff. 

PRIMARY RESPONSIBILITIES 

  • Facilitate access to archival and library collections. Serves as the primary public interface between Researchers and the Archives 
  • Oversees the Perry Archives Reading Room and supervises researchers in the space 
  • Performs processing of archives, manuscripts, prints and photographs, and audio visual materials; researches historical and biographical information relevant to the collection; creates finding aids and cataloging records. 
  • Provides proper care and preservation of manuscript and photographic collections, including rehousing two dimensional materials and identifying critical conservation concerns. 
  • Fulfills rights and reproductions requests 
  • Assists in writing grants for special projects related to processing, digitizing, and conserving the archival collection 
  • Assists and supports the duties of the Sloan Museum collections department, including work on exhibit installations, three dimensional artifact movement, special events, and other duties as assigned by the Curator of Collections. 

QUALIFICATIONS / SKILLS REQUIRED

1. Experience processing archival collections and writing finding aids

2. Working knowledge of standards including Describing Archives: A Content Standard (DACS), EAD, MARC, LCSH, LNAF, and other appropriate thesauri & authority lists used for indexing archival descriptions.

3. Able to function as part of a team, yet able to exercise independent judgment. Highly motivated with excellent writing, organizational, and project management skills.

4. Ability to work effectively with both staff and the public with tact, courtesy and diplomacy. 

EDUCATION AND / OR EXPERIENCE

1. Bachelor’s degree in history, museum studies, or a related field of study required. Masters in Library Information Science or similar degree from an ALA accredited institution preferred;

2. Minimum of one (1) year of cumulative full-time experience arranging and describing archival collections.

3. Experience providing reference services in an Archives or Special Collections Setting

4. Experience handling, and rehousing two dimensional materials

5. Experience creating EAD finding aids preferred 

Pay Range: $35,000-$40,000 

To Apply: Email cover letter, resume, and references to hr at fcccorp dot org 

The Flint Cultural Center Corporation is an Equal Opportunity Employer


Preserving Digital Only College Newspapers

February 12, 2020

Question from a member:

“I am beginning the research phase of preserving our digital only college newspaper and wonder what other archival institutions in Michigan are doing about this issue?”

We look forward to your comments below!