Job Posting: Digitization Technician, Bentley Historical Library (part-time)

The University of Michigan’s Bentley Historical Library seeks to hire a part-time (20 hrs/wk) digitization technician to assist with projects involving sound recordings and moving images as well as textual and visual materials. Students are encouraged to apply!

For more information and to submit an application, please see:

Applications will be accepted through December 23, 2015.

Job Summary
The Bentley Historical Library seeks to hire a Digitization Technician as part of its deliberate growth in the area of digital curation of archival collections. The Bentley holds large numbers of photographic prints and negatives, manuscripts, maps, architectural drawings, and legacy audio and moving image materials, including reel tapes, audiocassettes, phonograph records, film reels, and U-Matic, Betacam, and VHS cassettes. Given the difficulty of providing access to these materials and the preservation risks associated with the original physical formats, the library has initiated a systematic digitization program in addition to digitizing materials on-demand in response to requests from researchers, donors, university units, and library staff.

The digitization technician will report to and work closely with Bentley archivists to prepare materials for digitization, ship and receive items from vendors, perform in-house digitization, conduct quality assurance, create descriptive metadata, and ensure that original media are returned to their proper locations. The technician will assist with the creation of inventories, prioritization of collections within the digitization queue, and the creation of reports and statistics on the library’s digitization.

NOTE: This is a 50% appointment, 20 hours per week.

– Assist in the creation of inventories of materials and assessment of their physical condition.
– Prepare shipments (both regularly-scheduled and on-demand) for digitization vendors, including steps to check out materials from stacks, verify or create archival description and metadata, assign unique identifiers, rehouse materials, create entries in the project tracking database, generate manifests, and pack shipping crates.
– Receive, check-in, and reshelve materials shipped back from vendors.
– Complete automated and manual quality assurance, post-processing functions (such as audio normalization) and additional description of digital surrogates as needed.
– Perform in-house digitization under supervision of archivists.
– Track shipments and project status in a local Filemaker Pro database and spreadsheets.
– Assist in the development and revision of workflows, guidelines and other documentation related to digitization.
– Maintain an orderly and functioning workstation.
– Keep statistics for own production work or projects and write reports.
– Perform other duties as assigned.

Required Qualifications
– Bachelor’s degree or equivalent combination of education and work experience.
– Ability to follow complex procedures, work independently, and collaborate with others in a dynamic and team-oriented environment.
– Strong organizational, time management, and problem ­resolution skills, ability to meet deadlines and produce measurable deliverables, and demonstrated accuracy and attention to detail.
– Knowledge of Windows operating systems, email and Office applications (including word processing, spreadsheets), and data entry.
– Demonstrated experience with file management tasks (navigating within directory trees, moving files, renaming files, creating directories, etc.).
– Good oral, written, and interpersonal communication skills.
– Ability to lift and move 40 pounds.

Desired Qualifications
– Previous work experience with the vended production, preservation, and/or digitization of texts, visual materials, sound recordings, and/or moving images.
– Experience using database applications (such as FileMaker Pro) and audio editing software (such as Audacity).
– Experience working with standardized metadata and cataloging rules.
– Experience working in a research library setting, particularly using library cataloging systems and finding aids.
– Demonstrated ability to create, organize, and maintain process documentation.

Additional Information
The Bentley Historical Library was established in 1935 by the University of Michigan Board of Regents to carry out two functions: to serve as the official archives of the University and to document the history of the state of Michigan and the activities of its people, organizations, and voluntary associations. As of 2015, the Bentley has amassed extensive holdings including more than 45,000 feet of archives and manuscripts, 57,000 printed volumes, 1.5 million photographs and other visual materials, over 10,000 maps, and nearly 20 terabytes of curated digital content. The Bentley has been awarded the Society of American Archivists Distinguished Service Award and has demonstrated ongoing leadership in the archival profession. Former employees of the Bentley hold senior positions at archival institutions throughout the country.

The University of Michigan offers excellent benefits and wellness opportunities, see

Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

Applications will be reviewed as received throughout the posting period and continue until the position is filled.

U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.


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