Assistant Archivist Posting. Grand Valley State University

April 22, 2014

Grand Valley State University Libraries, Special Collections & University Archives seeks energetic, innovative, and collegial applicants for a newly created Assistant Archivist position. The Assistant Archivist’s primary responsibility is to manage processing and description of both analog and digital collections. The Assistant Archivist will provide reference services, assist with special projects as assigned; and will supervise student support staff, interns and volunteers; and performs other related duties as assigned. 

The successful candidate will contribute to the Special Collections & University Archives team and work closely with the Metadata and Digital Curation Librarian. Required qualifications include a Master’s degree with concentration in archival studies; experience with Archivists’ Toolkit, ArchivesSpace, CONTENTdm? or other archival content management systems; demonstrated understanding of current metadata and descriptive standards such as DACS, EAD, Library of Congress authorities, Dublin Core, PREMIS; excellent written, oral and interpersonal skills; and excellent organizational skills. Preferred one year experience working in a university Special Collections or University Archives setting; understanding of information technology applications in an archives environment; experience with digital collections practices; and project management supervisory experience 

This is an entry level administrative professional position. Salary is commensurate with skills and experience. GVSU library employees enjoy a comprehensive benefit package, including support for professional development. 

A complete position description, as well as required qualifications and application information, can be found at Include a cover letter, resume, and three professional references. The online system will allow you to attach these documents electronically. Review of applications will begin immediately and continue until the position is filled. If you need assistance or have questions, call Human Resources at 616-331-2215. Grand Valley State University is an affirmative action, equal opportunity institution

MAA Meeting hosted at Historical Mission Point Resort on Mackinac Island

April 15, 2014

Do not forget to look at our meetings page for more information about our annual meeting on Mackinac Island June 26-27.  We are staying at historic Mission Point Resort.  Early bird registration for the conference must be postmarked by April 25th and our block of hotel rooms are only held until May 5th!  We look forward to seeing you there

Johanna Meijer Magoon Principal Archivist Position Available; Reposted

March 27, 2014

Johanna Meijer Magoon Principal Archivist
Bentley Historical Library
University of Michigan

How To Apply
To apply, send a letter of application addressing your qualifications for the position, a CV, and contact information for three current, professional references.
Job Summary
The Bentley Historical Library at the University of Michigan is searching for an energetic, innovative archivist with a passion and talent for discovering new collections to add to one of the premier repositories for the history of the state of Michigan, its institutions, and peoples. As the University of Michigan approaches its bicentennial in 2017 and citizens of the state reflect on the wrenching social and political changes in the last decade, the Bentley has an essential role to play in saving and promoting the state’s past through an intense collection development of diverse analog and digital media.
The Johanna Meijer Magoon Principal Archivist is a high-profile, endowed position as the Michigan Historical Collections (MHC) field archivist. The next holder of this position will build upon almost eighty years of path-breaking progress in documenting Michigan politics and governance, creative expression, faith, social debate, the diversification of Michigan’s population, environmentalism, commerce and entrepreneurialism, and the built environment. Even more important than sustaining the success of earlier collections development is the next archivist’s creative and critical thinking about new and essential areas for future collecting. The archivist will thrive in and contribute to an information technology intensive environment at the Bentley, where collecting, curating, academic programs, and communications are all strategically aligned and where life-long learning is an expectation. The archivist must embrace the principle of inclusive archives and be prepared to communicate and coordinate closely with individuals and groups that represent the rich diversity of Michigan, in terms of socioeconomic class, ethnicity and culture, religion, politics, sexual orientation, and gender.
Michigan Historical Collections Field Archivist
The Johanna Meijer Magoon Principal Archivist is responsible for developing the holdings of the MHC to meet the needs of historians and other researchers, now and in the future. He/she will develop policies and procedures as well as strategies and priorities to carry out ambitious collecting goals with measurable results. The archivist will organize collection development meetings with the library’s fourteen archivists and the library’s administration for the purpose of regularly reporting on field initiatives, new accessions, any emerging issues, and progress on long-term strategies and priorities.

The Johanna Meijer Magoon Principal Archivist will identify opportunities for emerging collecting areas and specific collecting prospects, approach prospective donors (often visiting them at their homes or offices), help them understand the research value of their archives and the benefits of placing the collection at the Bentley Historical Library, negotiate terms of the donation (with input from other archivists or the University of Michigan attorneys if necessary), select and appraise collections in the field, pack, load and transport collections from donors’ locations to the library (or less often supervise professional movers), record important information about collections and donors in accession records and donor files, and work with processors to be sure the collections are processed efficiently and effectively.
Because many collections require years of discussion before the gift is completed, the archivist is responsible for sustaining ongoing contact with creators of content in order to minimize curatorial complications with eventual donations of both analog and digital materials. To fully understand the breadth and diversity of potential acquisitions, the archivist must be aware of basic issues and practices related to the creation, storage, and management of digital archives in various environments (personal computer, websites, databases, social media platforms, email, etc.). The archivist will help donors understand the library’s processes for working with digital collections and work closely with the Digital Curation division to ensure that such materials are properly acquired and preserved.
The archivist is a continuing point of contact at the library for donors with questions about their collections, and represents the library by active participation in Michigan historical and archival organizations and through outreach to community groups. The archivist must be prepared to negotiate with diplomacy the selection of unsolicited materials offered to the library.
The archivist selects and purchases books and serials for the library’s collection. This includes both current publications and antiquarian materials.
The archivist will work together with other MHC archivists and students to set processing priorities and answer questions about collections or donors that come up in processing. As time permits, the archivist may participate in processing or cataloging collections or printed materials.
The archivist will review finding aids and cataloging for content.
The archivist will work with others to maintain and update MHC-related pages on the BHL website.
The archivist will be expected to demonstrate skills, expertise, and leadership in established and emerging best practices in archival administration.
About the Bentley Historical Library
The Bentley Historical Library is situated on the North Campus of the University of Michigan, in Ann Arbor, Michigan. Ranked as one of the nation’s leading public universities, the University of Michigan considers itself “a place with deep traditions focused on creating brighter futures.” In 2010, the Bentley celebrated its seventy-fifth year of collecting materials for and promoting the study of the state of Michigan and the University of Michigan. The Bentley’s 8,000 research collections range from the papers of governors of Michigan, to the records of student and faculty life at the University of Michigan. The Michigan Historical Collections, for which the Johanna Meijer Magoon Principal Archivist serves as field archivist, functions primarily to collect, process, catalog and preserve archival and manuscript collections to document the state of Michigan, “its institutions, and its social, economic, and intellectual development” (in the words of the University of Michigan Regents’ bylaw). The collections also include books, periodicals, cartographic material, and other published material relating to the history and people of Michigan.
Required Qualifications
Master’s degree with concentration in archives/history.
Two years’ experience in archives.
Knowledge of Michigan history, through either education or experience or willingness to acquire it and relevant experience with archives or research in the history of another state or region.
General understanding of archival paper conservation.
Basic understanding of digital preservation issues and demonstrated knowledge of archival best practices and principles.
Ability to work independently and effectively with others as a team within a dynamic organizational environment.
Excellent written and oral communication skills; ability to present and share ideas clearly and effectively.
This position involves traveling to various locations, mostly in state, to conduct assessments and deliver materials.
Routinely moves material up to 40 pounds from pick up locations to Bentley Library.

Desired Qualifications
Advanced knowledge of information technologies, standards, and best practices prevalent in archives, specifically demonstrated knowledge of archival descriptive systems including EAD and DACS.

Additional Information
Benefits, Rank, and Salary
Rank and salary are dependent on experience and qualifications. As a professional appointment in the University of Michigan Bentley Historical Library, this position offers full benefits and opportunities for professional development and travel.

Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Application Deadline
Applications will be reviewed as received throughout the posting period and continue until the position is filled.

Today Last Day for MAA Board/Office Nominations!

March 20, 2014

Elections for new Board members will be held at the MAA Business Meeting during this year’s MAA conference on Mackinac Island, June 26 and 27, 2014.

We will vote on the following Board positions:


Vice President/President-Elect (2 year term) Secretary (1 year term) Conference Coordinator (1 year term)

Member-at- Large #1 (3 year term)

Member-at-Large #2 (3 year term)


If you are interested in running for any of the above positions and would like your name to appear on the ballot, please email MAA Nominating Committee Chair Elizabeth Skene ( by March 20, 2014.

Please identify which position you are interested in and include a short biography.


The membership can also nominate individuals for board positions at the annual meeting. The bylaws state that nominations must end two hours before the Business Meeting. Also per MAA by-laws, a petition must be presented in support of such nominations and must include signatures from at least 10 current MAA members in good standing.


Please visit Board section of the blog for more information on the Michigan Archival Association Board.


Submitted by the 2014 MAA Nominating Committee:

Elizabeth Skene, Bob Garrett, Christiane Evaskis-Garrett

Position Available: Associate Archivist for Faculty Papers, University of Illinois at Ubana-Champaign

February 19, 2014

Position Available: Position available immediately after closing. This is a 100%, twelve‐month,
tenure‐system appointment.
Duties and Responsibilities: Working under the direction of the Archivist for Music and Fine
Arts, the Associate Archivist for Faculty Papers is responsible for strategic leadership to acquire,
preserve and steward the professional and personal archives of University of Illinois faculty (i.e.,
“faculty papers”) initially those in the College of Fine and Applied Arts.
Qualifications: Required: MLS from an ALA accredited library school with a concentration in
archival theory and practice, or an equivalent degree; Working knowledge of the accepted
standards of the archives profession; Minimum of one year of experience working in an
academic or governmental archives or special collections repository; Supervisory experience
Strong written and oral communication skills; Ability to meet research and publication
requirements for promotion and tenure; Ability to read music. See for
To Apply: To ensure full consideration, please complete your candidate profile at and upload a letter of interest, resume, and contact information
including email addresses for three professional references. Applications not submitted through
this website will not be considered. For questions, please call: 217‐333‐8169.
Deadline: In order to ensure full consideration, applications and nominations must be received
by March 18, 2014.

Position Available: Records Analyst, Northern Michigan University

February 17, 2014

Northern Michigan University is seeking applicants for a Records Analyst. Northern Michigan University, with 8,900 students and 180 degree programs, is located along the shore of Lake Superior in the vibrant, historic city of Marquette, consistently named a top spot in the nation to raise a family, vacation, and enjoy an excellent quality of life. See more at

Duties and Responsibilities: The Records Analyst will assist the University Archivist in the administration of the University’s records management program, including appraisal, records retention and disposition scheduling, staff training, and management of the University Records Center. Develop and implement a campus-wide electronic records management program compliant with ISO 15489, using institutional repository software and modeled on the Open Archival Information System (OAIS).

Minimum Qualifications: Master’s Degree in Library, Information Management, History, Public History. MIS / MLIS with a concentration in records management or MA in related field with a concentration in records management.

Knowledge, Skills and Abilities Required: Demonstrated conceptual knowledge of computer networking and electronic records management principles. Knowledge of records management software systems. Knowledge of inter-relational databases and their use. Knowledge of digital conversion standards and processes. Strong analytical, presentation, written, interpersonal, and verbal communication skills. Physical capability to perform all of the duties and responsibilities of the position.

The position is traditionally Monday-Friday, 8:00 am-5:00 pm with one month off in the winter and one month off in the summer (.83 FTE position). The targeted prorated salary range is $27,999-$31,190.

Application Process: The position will be posted until March 12, 2014. Applicants need to submit a staff application, cover letter and resume electronically by accessing

NMU is an EOE of protected veterans and individuals with disabilities.

Marilyn McNitt Memorial Scholarship Available

February 14, 2014

Last year, the Michigan Archival Association awarded its first scholarship for a student to attend the Annual Meeting.  This year, the MAA board officially named the scholarship after Marilyn McNitt, as a tribute to her years of dedication and service to MAA.  Marilyn was an archivist at the University of Michigan’s Bentley Historical Library for twenty-five years.  Her commitment to researchers and students was an inspiration to fellow MAA members, and she left an indelible mark on the organization.     

 The Marilyn McNitt Memorial Scholarship will fund a student to attend MAA’s Annual Meeting at the Mission Point Resort, Mackinac Island, Michigan on June 26 -27, 2014.  The scholarship covers lodging for two nights and conference registration.  The recipient will also receive a stipend of $200 for transportation and food costs, and a one-year membership to MAA.  The scholarship winner will be asked to write an article for the MAA newsletter, Open Entry, about their conference experience.

 The scholarship is open to graduate students in an archival science program or related field.  To apply, please submit a completed application form and essay to Sarah Roberts at  The deadline for applications is April 4, 2014. 


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