Position Available: Position available immediately after closing. This is a 100%, twelve‐month,
Duties and Responsibilities: Working under the direction of the Archivist for Music and Fine
Arts, the Associate Archivist for Faculty Papers is responsible for strategic leadership to acquire,
preserve and steward the professional and personal archives of University of Illinois faculty (i.e.,
“faculty papers”) initially those in the College of Fine and Applied Arts.
Qualifications: Required: MLS from an ALA accredited library school with a concentration in
archival theory and practice, or an equivalent degree; Working knowledge of the accepted
standards of the archives profession; Minimum of one year of experience working in an
academic or governmental archives or special collections repository; Supervisory experience
Strong written and oral communication skills; Ability to meet research and publication
requirements for promotion and tenure; Ability to read music. See https://jobs.illinois.edu for
To Apply: To ensure full consideration, please complete your candidate profile at
https://jobs.illinois.edu and upload a letter of interest, resume, and contact information
including email addresses for three professional references. Applications not submitted through
this website will not be considered. For questions, please call: 217‐333‐8169.
Deadline: In order to ensure full consideration, applications and nominations must be received
by March 18, 2014.
Position Available: Associate Archivist for Faculty Papers, University of Illinois at Ubana-ChampaignFebruary 19, 2014
Position Available: Position available immediately after closing. This is a 100%, twelve‐month,
Northern Michigan University is seeking applicants for a Records Analyst. Northern Michigan University, with 8,900 students and 180 degree programs, is located along the shore of Lake Superior in the vibrant, historic city of Marquette, consistently named a top spot in the nation to raise a family, vacation, and enjoy an excellent quality of life. See more at http://www.nmu.edu/Marquette.
Duties and Responsibilities: The Records Analyst will assist the University Archivist in the administration of the University’s records management program, including appraisal, records retention and disposition scheduling, staff training, and management of the University Records Center. Develop and implement a campus-wide electronic records management program compliant with ISO 15489, using institutional repository software and modeled on the Open Archival Information System (OAIS).
Minimum Qualifications: Master’s Degree in Library, Information Management, History, Public History. MIS / MLIS with a concentration in records management or MA in related field with a concentration in records management.
Knowledge, Skills and Abilities Required: Demonstrated conceptual knowledge of computer networking and electronic records management principles. Knowledge of records management software systems. Knowledge of inter-relational databases and their use. Knowledge of digital conversion standards and processes. Strong analytical, presentation, written, interpersonal, and verbal communication skills. Physical capability to perform all of the duties and responsibilities of the position.
The position is traditionally Monday-Friday, 8:00 am-5:00 pm with one month off in the winter and one month off in the summer (.83 FTE position). The targeted prorated salary range is $27,999-$31,190.
Application Process: The position will be posted until March 12, 2014. Applicants need to submit a staff application, cover letter and resume electronically by accessing https://employMe.nmu.edu.
NMU is an EOE of protected veterans and individuals with disabilities.
Last year, the Michigan Archival Association awarded its first scholarship for a student to attend the Annual Meeting. This year, the MAA board officially named the scholarship after Marilyn McNitt, as a tribute to her years of dedication and service to MAA. Marilyn was an archivist at the University of Michigan’s Bentley Historical Library for twenty-five years. Her commitment to researchers and students was an inspiration to fellow MAA members, and she left an indelible mark on the organization.
The Marilyn McNitt Memorial Scholarship will fund a student to attend MAA’s Annual Meeting at the Mission Point Resort, Mackinac Island, Michigan on June 26 -27, 2014. The scholarship covers lodging for two nights and conference registration. The recipient will also receive a stipend of $200 for transportation and food costs, and a one-year membership to MAA. The scholarship winner will be asked to write an article for the MAA newsletter, Open Entry, about their conference experience.
The scholarship is open to graduate students in an archival science program or related field. To apply, please submit a completed application form and essay to Sarah Roberts at email@example.com. The deadline for applications is April 4, 2014.
Elections for new Board members will be held at the MAA Business Meeting
during this year’s MAA conference on Mackinac Island, June 26 and 27, 2014.
We will vote on the following Board positions:
Vice President/President-Elect (2 year term)
Secretary (1 year term)
Conference Coordinator (1 year term)
Member-at- Large #1 (3 year term)
Member-at-Large #2 (3 year term)
If you are interested in running for any of the above positions and would like
your name to appear on the ballot, please email MAA Nominating Committee
Chair Elizabeth Skene (firstname.lastname@example.org) by March 20, 2014.
Please identify which position you are interested in and include a short
The membership can also nominate individuals for board positions at the annual
meeting. The bylaws state that nominations must end two hours before the
Business Meeting. Also per MAA by-laws, a petition must be presented in
support of such nominations and must include signatures from at least 10
current MAA members in good standing.
Please visit Board section of the blog
(https://miarchivists.wordpress.com/board/) for more information on the
Michigan Archival Association Board.
Submitted by the 2014 MAA Nominating Committee:
Elizabeth Skene, Bob Garrett, Christiane Evaskis-Garrett
The Michigan Historical Collections is the University of Michigan’s archive of Michigan history. The archivist is responsible for developing the holdings of the MHC to meet the needs of historians and other researchers, now and in the future.
Collecting goals are set in a general way by the entire staff of the library through periodic collection development meetings. The archivist will organize and lead the collection development meetings and develop policies and procedures as needed to carry out the collecting goals.
Within the general goals set by the staff, the archivist will develop more specific priorities, identify opportunities and collecting prospects, approach prospective donors (often visiting them at their homes or offices), help them understand the research value of their archives and the benefits of placing the collection at the Bentley Historical Library, negotiate terms of the donation (with input from other archivists or the University attorneys if necessary), select and appraise collections in the field, pack, load and transport collections from donor’s locations to the library (or less often supervise professional movers), record important information about collections and donors in accession records and donor files, and work with processors to be sure the collections are processed efficiently and effectively.
Because many collections require years of discussion before the gift is completed, the archivist is responsible for keeping records of past contacts with prospective donors and keeping in touch with prospects over time.
Many collections contain digital material. The archivist will coordinate with the library’s Digital Curation staff to assure that digital collections are properly acquired and preserved, and that donors understand the processes involved in working with digital collections.
The archivist is a continuing point of contact at the library for donors with questions about their collections, and represents the library by active participation in Michigan historical and archival organizations and through outreach to community groups.
The archivist selects and purchases books and serials for the library’s collection. This includes both current publications and antiquarian materials.
To apply, go to www.umjobs.org, search for job number 91566; send a letter of application addressing your qualifications for the position, a CV, and contact information for three current, professional references.
Position closes January 31, 2014.
The 28th annual Western Archives Institute will be held at the University of California, Riverside from July 6 – 18, 2014. The Western Archives Institute is an intensive, two-week program that provides integrated instruction in basic archival practices to individuals with a variety of backgrounds, including those whose jobs require a fundamental understanding of archival skills, but who have little or no previous archives education; those who have expanding responsibility for archival materials; those who are practicing archivists but have not received formal instruction; and those who demonstrate a commitment to an archival career.
The Institute also features site visits to historical records repositories and a diverse curriculum that includes history and development of the profession, theory and terminology, records management, appraisal, arrangement, description, manuscripts acquisition, archives and the law, photographs, preservation administration, reference and access, outreach programs, and managing archival programs and institutions.
Ciaran B. Trace has graciously agreed to serve as Principal Faculty Member for the 2014 Institute. She trained and worked as an archivist in Ireland before moving to the United States in 1997 to pursue a doctoral degree in Library and Information Science at the University of California at Los Angeles. While at UCLA, she worked as the Associate Director of the Institute on Primary Resources, a program aimed at fostering the use of archival materials in the K-12 classroom. Ciaran currently works as an assistant professor at the School of Information at the University of Texas at Austin where she teaches courses on archives and records management. In her research and writing Ciaran studies the nature, meaning, and function of everyday writing, recording, and recordkeeping. Another research strand looks at how and why individuals and institutions collect material culture, the intersection of material culture and information behavior, and issues of digital materiality, including the study of the artifactual nature of computers, computer systems, and digital objects.
Tuition for the Institute is $700 and includes a selection of archival publications. Other non-negotiable fees including program transportation, facility fees, opening dinner, and luncheon at the closing program will be available in early February. Housing and meal plans are available at additional cost.
The application deadline for the 2014 Western Archives Institute is March 1, 2014. For additional program information, see http://www.calarchivists.org/WAI